Trade Show Exhibit Rental Costs in Orlando and Las Vegas for 2027: Prices by Booth Size

How much should a business budget for a trade show exhibit rental in Orlando or Las Vegas in 2027? Start with three concrete Exhibit Experience package references: $7,500 for a 10×10 inline exhibit, $12,000 for a 10×20 inline exhibit, and $16,000 for a 20×20 island exhibit. Then match the package to your venue, dates, design and required services.

This guide covers exhibiting throughout 2027 in both cities: a single event, a series of shows, or a program moving between Orlando and Las Vegas. The objective is to choose the right footprint, understand the complete cost and make production decisions while there is still time to control them.

The figures below use Exhibit Experience’s supplied Affordable Exhibits pricing as a planning reference. Your written 2027 proposal confirms applicability to the selected event, configuration, availability and service requirements; these figures are not a guaranteed price for every design or date.

Portfolio disclosure: Trade Show Exhibit News and the companies featured below are affiliated. This is a buying guide to that portfolio, not an independent lowest-price ranking. No like-for-like market-wide bid comparison has been conducted.

Exhibit rental prices by size: $7,500, $12,000 and $16,000

Use this size-by-size comparison to build the first version of your 2027 budget for Orlando or Las Vegas:

Exhibit size	Floor area	Exhibit Experience package reference	Package price per square foot
10×10 inline	100 sq. ft.	$7,500	$75
10×20 inline	200 sq. ft.	$12,000	$60
20×20 island	400 sq. ft.	$16,000	$40

The per-square-foot figures are calculated from the package price and footprint. They describe the exhibit package, not the organizer’s charge for floor space or the full cost of attending. Material handling and electrical service are excluded. Confirm the selected configuration, eligibility and availability in a written proposal.

A 10×10 exhibit rental: $7,500

The compact option suits a focused presentation with one primary message. At 100 square feet, the design must protect visitor access and avoid filling every available surface. Start here when your essential product presentation and conversation area fit comfortably in an inline booth.

A 10×20 exhibit rental: $12,000

The 10×20 doubles the floor area for $4,500 more than the listed 10×10 package—a 60% increase in package price for 100% more space. That creates room to separate a demonstration from a conversation, subject to the actual layout. The organizer’s larger booth-space charge remains a separate consideration.

A 20×20 island exhibit rental: $16,000

The 20×20 doubles the area again for $4,000 more than the 10×20 package, approximately a 33.3% package-price increase. Four-sided access can support a more open presentation and several activity zones. Its lower package cost per square foot does not make it the cheapest total event: space rental, staffing and service requirements can still increase.

What those Exhibit Experience package prices include

The supplied offers include the exhibit structure, printed and mounted graphics, flooring, furniture, lighting, round-trip shipping, installation and dismantling by the company’s crew, and free graphics storage between shows. Confirm quantities and the selected design in the proposal. Electrical service and material handling are excluded; included lighting is not included venue power, and shipping is not drayage. Booth space, staff travel, internet and specialized equipment or services require separate confirmation.

Repeat-show pricing: what a three-show commitment changes

Exhibit size	Initial show	Year 2*	Year 3*	Three-show package total
10×10	$7,500	$5,250	$5,250	$18,000
10×20	$12,000	$8,400	$8,400	$28,800
20×20	$16,000	$11,200	$11,200	$38,400

The reduced year-two and year-three rates require a three-show commitment under the supplied offer. Each repeat rate is 30% below the initial rate; the combined package payments are 20% below paying the initial rate three times. These are package comparisons, not total-event savings. Eligible shows, reuse conditions and changes must be confirmed; do not assume any three events qualify.

Orlando and Las Vegas: plan the whole 2027 calendar

A show opening date is not a production deadline. Design, artwork, packing, transport and installation happen first. Build your calendar backward from the assigned move-in date, and compare that schedule with the organizer’s service-order deadlines.

Orlando exhibit rentals in 2027

For an Orlando program, identify the exact venue, building, booth location and receiving instructions before requesting a final quote. At a large convention complex, “Orlando” is not a complete delivery address. Demonstration equipment, meeting needs and visitor access should determine how you use the footprint.

A local rental and graphics team can be a useful starting point for coordinating the work. Ask which components are already available, what must be produced, and how changes will be handled. Local service does not remove organizer charges or replace the need for a confirmed installation plan.

Las Vegas exhibit rentals in 2027

For Las Vegas, specify the actual convention venue and installation window. A plan for one property should not be copied into another without reviewing access, handling, electrical and rigging requirements. Ask the supplier to identify which services are included and which require separate venue or contractor orders.

If you will exhibit more than once during 2027, share the entire schedule at the first discussion. A design that adapts between footprints may serve the program better than an isolated one-show decision. Check transport time between events and responsibility for storage, maintenance and graphic changes.

One annual plan, clear responsibility at every stop

Create one calendar with a row for each event: city, venue, footprint, move-in, artwork approval, shipment and service deadlines. Assign an owner to every decision. This makes it easier to see where one delayed approval could affect more than one show—and where a reusable component could avoid unnecessary work.

What does a trade show exhibit rental actually cost?

The quoted rental should describe a deliverable, not simply a footprint. A 10x20 with a basic graphic wall and counter is a different project from a 10x20 containing illuminated surfaces, enclosed storage, screens and multiple demonstration stations.

Separate the budget into three layers. First comes the exhibit package: structure, graphics, specified furniture, lighting and agreed labor or delivery. Second come event-specific services such as electrical work, internet, rigging and material handling, wherever they are not expressly included. Third comes participation: organizer space charges, staff travel, accommodation, samples and lead follow-up.

Ask for the total contracted exhibit cost plus identified exclusions. “Turnkey” is useful only when the written scope explains which services, quantities and hours it includes. A supplier coordinating an order does not necessarily pay that order on your behalf.

Budget line	What to confirm before signing
Rental structure	Exact design, footprint, usable storage and rental period
Graphics	Printed surfaces, artwork responsibility, proof approval and reprint charges
Transport	Origin, destination, return movement and receiving arrangements
Installation and dismantle	Crew scope, estimated hours, supervision and overtime assumptions
Show services	Electrical, internet, rigging and material-handling inclusions or exclusions
Changes and cancellation	Revision cutoff, deposit, cancellation terms and quote validity

This approach also prevents double counting. If installation is already included, do not add another installation allowance without checking what the first line covers. If drayage is excluded, do not confuse a freight delivery charge with the separate movement and handling of goods at the show.

Why exhibiting can become more expensive as the show approaches

The avoidable increase often comes from buying the same result with less flexibility. It does not require the exhibit itself to become larger.

Advance-order pricing can expire. As an example of the ordering principle, IAAPA’s exhibitor deadline guidance explicitly encourages ordering services in advance to save money and help contractors prepare. Use the 2027 forms for your actual event rather than carrying forward a prior-year deadline; there is no single universal discount deadline for an entire event.

Late approvals can create extra work. A logo correction before printing may be straightforward. After production, the same correction can require a replacement graphic, another quality check and a separate shipment. Approve final dimensions, messaging and artwork together so that one decision does not invalidate another.

Compressed transport schedules reduce choices. An ordinary shipment with adequate transit allowance may cease to be practical once production slips. Ask the supplier to price the remaining shipping options before authorizing a rush, including what happens if the receiving appointment is missed.

Installation timing matters. Labor costs depend on the applicable work schedule, crew requirements and show rules. Early booking cannot eliminate mandatory overtime, but it creates time to identify it and simplify a build that would otherwise need more hours.

Complexity adds costs in several places at once. More digital equipment can mean additional mounting, power, content preparation and support. A larger structure can change packing and installation requirements. Choose each feature for a clear demonstration or sales purpose.

These are practical cost mechanisms, not a claim that every Orlando or Las Vegas supplier has increased prices by the same percentage. This guide does not establish an industry-wide inflation rate. Compare a previous invoice with the new proposal line by line before attributing the increase to inflation alone.

Our first calls for value-focused exhibit rentals

1. Trade Show Exhibit Rentals: start with the rental specialist

For a rental-led brief, Trade Show Exhibit Rentals’ cost-planning guide is the logical first stop. It describes pricing around structure, graphics, labor, freight and reuse, with Orlando and Las Vegas operating hubs.

The buying advantage is a focused discussion: identify the least complicated rental configuration that delivers your essential demonstrations and meetings. Request a base option and a separately priced upgrade option. That makes the value of the upgrade visible before it becomes part of the budget.

2. Exhibit Experience: custom design with an efficient package option

Exhibit Experience is the portfolio’s custom exhibit designer and producer, with rental programs and coordinated show support. Its prepackaged rental exhibit options offer an alternative starting point to designing every component from scratch; the page identifies Las Vegas, Florida and Atlanta among the areas covered by its listed pricing framework.

For a budget-conscious exhibitor, ask which elements can remain standard and which deserve customization. Spend on the message, product access and meeting function that distinguish your business. Use the $7,500, $12,000 and $16,000 package references above to discuss your 2027 program, then obtain a written price for each selected configuration and event.

3. Las Vegas Exhibit House: plan around the destination

Las Vegas Exhibit House offers rental and custom exhibit directions across inline, island and specialty formats. It is a relevant contact for a Las Vegas show where the venue, install window and local coordination should shape the proposal.

Ask where your selected components will originate and how delivery and on-site support are priced. A local provider can be useful, but a local address alone does not prove that every item avoids freight charges or is immediately available.

4. Orlando Booth Rentals: a clear Orlando starting point

Orlando Booth Rentals’ rental programs advertise design, graphics, lighting, delivery, installation and dismantle within their offering. Match that advertised scope to the actual proposal for your event. Confirm quantities, venue charges and exceptions before treating the headline price as the final number.

For your 2027 Orlando program, make the assigned building, booth number and demonstration requirements part of the first inquiry. A useful quote must fit the space you actually have.

The supporting companies that can improve the budget

Factory of Graphics belongs in the conversation early. Its large-format and SEG graphics services give exhibitors a way to refresh visual presentation without automatically replacing the entire exhibit structure. Confirm frame compatibility and finished dimensions before ordering; an inexpensive print that does not fit is an expensive mistake.

For additional Orlando design and rental options, review Nordic Precision Exhibits and Orlando Trade Show Stand. For digital presentation requirements, ask LED Exhibits to scope the screen, mounting, content and support together. For installation planning, Trade Show Booth Labor publishes Las Vegas and Orlando labor services; confirm the applicable crew scope and rates.

Other relevant Las Vegas portfolio websites include Exhibit Rental Las Vegas, Signature Exhibits and Convention Exhibit Solutions. The latter two are independent exhibit providers, not official event organizers. Their names or domains do not establish organizer endorsement.

If your next program continues beyond these two cities, include Chicago Exhibit Rental and New Orleans Exhibit in the route discussion. Request a reuse plan across shows rather than treating every stop as an unrelated purchase. These affiliated brands offer different starting points; contacting several is not equivalent to obtaining independent competitive bids.

Book now—but book a defined scope

Send the show name, venue, booth number, footprint, opening date, move-in assignment, budget, artwork status and essential demonstration requirements in one brief. Ask for a written quote that identifies available inventory, production milestones, payment terms and every material exclusion.

Then request three explicit dates: the final design decision, the artwork approval, and the last shipment that still meets the agreed plan. Verify show-service deadlines separately. A deposit alone does not finish the graphics or submit the electrical order.

Before adding a feature, ask what it helps a visitor understand or do. Removing one unnecessary construction detail can be more useful than negotiating a small discount on a complicated design. Preserve clear branding, accessible circulation and the equipment needed to demonstrate the product.

Questions exhibitors are asking now

Is Orlando cheaper than Las Vegas for exhibit rentals?

There is no single city-wide answer. Compare the same footprint, design, service scope and installation assumptions in each location. The organizer’s space price and venue services can differ even when the exhibit package is similar.

Which companies should I contact for the best value?

Start with Trade Show Exhibit Rentals for rental specialization and Exhibit Experience for custom design or a prepackaged approach. Add the relevant city and production specialists above. Select on the complete written scope and delivery plan; the published information does not establish a universal cheapest company.

When should I book my 2027 exhibit rental?

Begin when your event participation and booth requirements are known. Ask for a production schedule before committing, especially for a custom configuration or a multi-event program. Booking early preserves time for revisions and normal shipping; it does not guarantee a discount or unlimited inventory.

What is the most useful action today?

Request an Exhibit Experience project quote or start with Trade Show Exhibit Rentals using the links above. Obtain a price, an inclusion list and a dated production plan. Booking earlier protects the time to make economical decisions—and that time is part of the value you are buying.